how to select specific cells in excel using keyboard

This time, use the arrow down button with the Shift key. WebOr use the keyboard to navigate to it and select it. For any further pieces of information, comment below. To select all cells that contain data, press Ctrl+Shift+End. The shortcut to toggle absolute and relative references is F4 in Windows, while on a Mac, its Command T. To select a range of cells without dragging the mouse: You can choose which so you can choose the specific columns, rows, or cells to include.Follow these steps: How do you select two series of data in Excel? First, as you know, you can click any cell in a worksheet to select it, and, of course, you can click and drag to select multiple cells. Im sure you know how to select a cell. Drag it over the cells you want to select. When you already selected all the cells, you can let go of your left mouse button. You need to click on a cell and drag it over the spreadsheet. Applying CTRL + D to Drag Cells in Excel, 3. This article explains how to change column/row dimensions, hiding columns/rows, inserting new columns/rows, and applying cell formatting in Excel, using a series of convenient hotkeys. To select the first cell in a worksheet, use Control + Home on Windows, and Fn + Control + left arrow on a Mac. There are other ways to select multiple cells in Excel. Join our mailing list (it's free!) Four different kinds of cryptocurrencies you should know. So if, for example, we start in Cell C5 and Press Ctrl+Shift+Home, the following range will be selected. In this post well take a look at some of the best Excel mouse time saving tips and tricks. 9. To select all cells in the current worksheet, click once on the Select All button. If you continue to use this site we will assume that you are happy with it. To select all cells in a The easiest way to select visible cells in Excel is by using the following keyboard shortcut: For windows: ALT + ; (hold the ALT But what about non-adjacent rows? Press and release the letter A key on the keyboard. As before, click Add, and the Edit Series dialog pops up. Hello, I am Arif. Fn+Ctrl+. Shift + Arrow Keys Expands the selected range in the direction of the arrow key. Select cell contents in Excel. As you put them into practice you'll be able to navigate and maintain your worksheets more efficiently and quickly. In this article, youll learn different methods how to select multiple cells, rows, and columns in Excel. And if you keep the Shift key held down, you can continue to move over multiple cells in multiple directions to select an entire range of data. The significant role played by bitcoin for businesses! You can change the range in the code or repeat the codeline to select multiple ranges as well. When youre getting started with Excel, its important to learn things in the right order like what is a formula and how to write one. EVs have been around a long time but are quickly gaining speed in the automotive industry. This process only selects cells that come before a blank cell. Sometimes, when you use this shortcut, Excel will move your selection so that is farther to the right or farther down than the data range you can see. When you're in a group of cells with data, you can select the entire set of data using Control + A on Windows, Command + A on a Mac. You can clear that by deleting any of those previously used rows or columns and then saving your workbook. I need that particular cell to be a solid. Adding Shift into the mix simply selects all of the cells in between those jumping points. Select the First Visible Cell. Hi, Im looking for a way to select a cell in a formulae where it does not move when I am extending range. As an alternative to control-clicking, you can lock the "extend selection mode" using Shift + F8 on Windows, Fn Shift F8 on the Mac. Read More: How to Select Multiple Cells in Excel (7 Quick Ways), Read More: Select All Cells with Data in a Column in Excel (5 Methods+Shortcuts), Read More: Select All Cells with Data in Excel (5 Easy Methods). I am an Engineer who graduated from BUET. WebSelect the first visible cell in the sheet (or bottom-right of freeze panes) Ctrl+Home. Then press keys Ctrl + Shift + Arrow Down to select a large range of cells. Each video comes with its own practice worksheet. Ctrl+Home. For example, to select cell A1, press the left arrow key twice. Graphs are a great way to visualize data and display statistics. Awesome! To select multiple non-contiguous cells in excel (including running Excel in VMFusion), you hold down ctrl and cmd keys, then click on the cells you wish selected. Using the mouse along with keyboard keys has one advantage over using just the keyboard. Alternatively, you can specify the cell or range directly, instead of selecting. This works for selecting multiple adjacent columns. Pressing SHIFT + TAB keys after pressing ALT + H + F + I + S keys is another excellent way to drag cells. Hi - I'm Dave Bruns, and I run Exceljet with my wife, Lisa. . Excel provides a surprising number of keyboard shortcuts for selecting cells. Then, hold the SHIFT key down and use the arrow keys on the keyboard Fn+Ctrl+. Determine which products are used by people like you. New at excel? 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The mouse pointer changes to a black arrow pointing down. The Excel Pro Tips Newsletter is packed with tips & techniques to help you master Excel. For our example, click cell A3. * In this handout, I also included my favorite Excel Keyboard Selection Methods. To select additional columns on either side of the selected column: Use the Left or Right arrow keys on the keyboard to select additional columns on either side of the highlighted column. Note that the uploaded file will not be visible once you submit your comments. The use of the CTRL + D command is another easy way to drag cells down. 14. Selecting Single Cell. What is a chart What are the different types of charts? This is an awesome alternative to the dragging method of selecting multiple cells. How to Copy & Paste Visible Cells with Alt+. In our example, the male names are in the list. Click on additional sheet tabs to highlight them. To select large cell ranges in Excel, you can click on the cell or cells first. Lets select columns A, C, E, and G in our worksheet. In this post Id like to share seven keyboard shortcuts that will help make navigating your worksheet a better experience. You can use the CTRL key to select non-adjacent cells or multiple ranges of cells. Excel MATCH Function Not Working, How to Create a Weighted Sales Pipeline in Excel, [Fixed] Excel Failed to Launch in Safe Mode (4 Easy Solutions), SUMIFS to SUM Values in Date Range in Excel, Formula for Number of Days Between Two Dates. Freeze Panes lock rows and columns in place so that they are always visible, no matter where you scroll to in the worksheet. usually i used double click. Thanks so much. column). This is a pretty awesome and easy hack for selecting multiple cells. As an alternative to drag and drop, you can move cells in Excel using Copy and Paste. Or use the keyboard to navigate to it and select it. Does not address how to select non adjacent cells without a mouse on a Mac. Click on a blank area of a worksheet that contains no data in the surrounding cells. The rows are basically random charges and deposits To select an entire column, press and hold the Ctrl key while pressing the spacebar. Do you want to insert multiple cells, rows, or columns in Excel instead? Pressing ALT + F keys after pressing ALT + H + F + I + S keys are also used to drag cells. All Rights Reserved. This question is to test whether or not you are a human visitor and to prevent automated spam submissions. Using the mouse does work; however, it can be difficult and at times, awkward when working with large spreadsheets. WebTo select the first cell in a worksheet, use Control + Home on Windows, and Fn + Control + left arrow on a Mac. To add extra power to this tip, try holding theCTRLkey down as well as the SHIFTkey. We know that bots don't read messages like this, but there are people out there who manually post spam. Select All Cells in the Worksheet in Excel, 9. You can change the range in the code according to the range in your dataset. These shortcuts work also when multiple cells are selected as. In our example, we selected cells within the same column. He has worked in a variety of industries, including insurance, ad tech, and most recently Power Platform consulting. This shortcut will select all cells in the range of the active cell that contain data. Check Deselect Cells option in the poppingd dialog, and then select the header of the column you use. Now you know how to select a range of cells in excel. If you want you can also drag cells utilizing the F2 key. Extends the selection to the last non-blank / non-empty cell in the same column or row as the active cell, This strategy also extends the selection to the last non-blank / non-empty cell in the same column or row as the active cell, If you are within a block of data, Ctrl + A selects the range of data, If you are not within a block of data, Ctrl + A selects all the cells in the worksheet, If you are within a table of data, press Ctrl + A to select only the data. Type or copy-paste the code into the Immediate Press Enter key to run. Press the Ctrl key when selecting multiple rows. Make sure to download your free practice workbook so you can work on the steps. Finally the selected range will look as shown below. Use the Up or Down arrow keys on the keyboard to select additional rows above or below the selected row. WebCtrl+A: Select the entire worksheet. Get smarter in just five minutes! This is Md. There are two ways to drag cells using ALT + H + F + I + S keys. Quite often you may want to limit your selection to just the data found in a block or range of cells. This will put your system in the Extend Selection mode. Using this shortcut again will select the entire worksheet. Simply add the Shift key to the key combinations above. Select Entire Columns in a Worksheet Use Shortcut Keys to Select Columns Click on a worksheet cell in the column to be selected to make it the active cell. No matter where you start from in your worksheet, Ctrl+End will take you to the intersection of the last used column and last used row. Here, we are gonna learn how to Drag Cells in Excel Using Keyboard. How do you create a chart with two sets of data? Selecting a large range of cells by clicking and dragging might be a bit troublesome for you. Drag the mouse pointer up or down to select the desired number of rows. Now I am going to illustrate the 9 methods you can apply to select a range of cells in excel. 2023 Excel Campus. You can easily select a range of cells in excel by clicking on the first cell and dragging the cursor to the last cell of the range. On the Insert tab, select the chart type you want. I earn a small commission if you buy any products using my affiliate links to Amazon. Input the text that you need in the Find what dropdown list. I hope you are able to commit some of these shortcuts to memory. The login page will open in a new tab. To select a range, select a cell, then with the document.getElementById( "ak_js_1" ).setAttribute( "value", ( new Date() ).getTime() ); ExcelDemy is a place where you can learn Excel, and get solutions to your Excel & Excel VBA-related problems, Data Analysis with Excel, etc. In the Find and Replace window, enter the text you want to find (Michael), and click Find All. Congratulations Youve learned how to select multiple cells in excel. Lets jump to the procedure. Press and hold the [Shift] key. ~. Place the mouse pointer on the column letter in the column header. While holding down [Shift], click OK. That certainly was easy! Click on a cell to select it. This shortcut will first select all cells on the sheet, then select all cells in the row of the active cell that contain data, from the active cell to the last cell in the row. That is by using the Shift key or Control key on your keyboard. Click & Drag to Select a Range of Cells in Excel, 2. Here, I selected till. Press and hold the Shift key on the keyboard. 1. Hello there! Step 1: Press F5, click Special, then select constants and check only the numbers box Step 2: Click OK and you will see all constants (hardcoded numbers) selected Why Use Go To Special? This lets you make multiple selections without holding down a key. Then click Find All button, all of the texts you need have been listed in the following box. So well start off with four basic chart types, one for each of these value-encoding means. Ill add a link to that post on How to Copy & Paste Visible Cells with Alt+;. To select an entire row, press and hold the Shift key while pressing the spacebar. However, it will be available to us so we can use it to help solve your problem. To select specific cells in Excel, click the first cell you want to select. Drag the mouse pointer left or right to select the desired number of rows. To select a range, select a cell, then with the left mouse button pressed, drag over the other cells. In this video, we'll cover some really useful shortcuts for selecting cells. You can! See screenshot: 2. Then press Ctrl when selecting other specific cells in your worksheet. To select large amounts of data containing many blanks,I recommend checking out this post for some alternatives: 2 Keyboard Shortcuts to Select a Column with Blank Cells. Use Shortcut Keys to Select Additional Rows. Read More: How to Select Cells in Excel Using Keyboard (9 Ways). WebIn the Ribbon, go to Home > Find & Select > Find. On Macs without an End key, use Fn + Control + right arrow. After that, press the Ctrl +1 keys together and you Ctrl+End. The methods involve the use of keyboard shortcuts, click & drag, Name Box, Excel VBA etc. WebPlace the cursor on the first cell that you want to select. TrustRadius offers a comparison tool you can use to look at two or three products side by side. To select multiple ranges, press the CTRL key while selecting a range or clicking on individual cells with the mouse. Select the last used cell in the sheet. Then double-click. The mouse pointer changes to a black arrow pointing to the right. Place the mouse pointer on the row number in the row header. Copyright 2016-2022 How To Excel. Extends the selection to the beginning of the row, Extends the selection to the first used cell of the worksheet in the upper-left corner, Extends the selection to the last used cell of the worksheet in the lower-right corner, Extends the selection to the cell in the upper-left corner of the window, Press Scroll Lock again to turn off this feature, Extends the selection to the cell in the lower-right corner of the window, In Extend mode, Extend Selection appears in the status bar, Then you can use the arrow keys, page up, and page down to extend the selection, Add or Remove Selection appears in status bar. However, sometimes a column can have many blank cells. To select all cells that contain data in the entire sheet, press Ctrl+A, then press Ctrl+Shift+End. All Rights Reserved. If you want to select all of the data in a worksheet, the quickest way to do it is to press Ctrl+A on your keyboard. You can share the file you are working on by uploading it here. ExcelDemy.com is a participant in the Amazon Services LLC Associates Program, an affiliate advertising program. Click Insert > Insert Pie or Doughnut Chart, and then pick the chart you want. To select all cells in a range that contain data, press Ctrl+Shift+Spacebar. on the sheet below or to the right of that cell. Please log in again. . Or use the Shift + arrow keys to select the range. After logging in you can close it and return to this page. Select a Range of Cells Using Keyboard Shortcut, 3. This shortcut will select all cells on the active sheet. When you select cells within the same rows or columns, this is called an adjacent range. How do you select cells in Excel without dragging? We have a big list list here: http://exceljet.net/keyboard-shortcuts. Lets select all the cells in a row in our table. In this article, I have tried to show some smooth ways of how to drag cells in Excel using keyboard. When you clicked the last cell, it selected all the cells in its range. However, there could be shapes (charts, slicers, etc.) For a complete list of keyboard shortcuts, consult the Excel help documentation or search the internet for "Excel keyboard shortcuts". Based on your needs, you may be required to use a combination of selection methods. Use Shortcut Keys to Select Additional Columns. Heres how to select non-adjacent cells in excel with the Control key. Lets select the cells that have male names in them in column A. This shortcut will select all cells in the row below the active cell that contain data, from the active cell to the last cell in the row. Adjacent cells are cells that are placed close together. You can download the practice workbook from the download button below. Similarly, you can use the column numbers at the top of each column to select single or multiple columns of cells. For our example, click cell A1 in our practice workbook. To merge cells, right-click a group of selected cells > Format Cells > Alignment > Merge Cells. Finally, some Excel shortcuts are just plain different on a Mac. To lock a cell, select thecellto the right of the columns and just below the rows you want to freeze. ~ Let Microsoft Excel do the work for you. Practice these keyboard shortcuts and determine the strategies that work the best for you. Our goal is to help you work faster in Excel. To select non-adjacent cells and cell ranges, hold Ctrl and select the cells. Please use the comment section below for further queries or suggestions. I earn a small commission if you buy any products using my affiliate links to Amazon. document.getElementById( "ak_js_1" ).setAttribute( "value", ( new Date() ).getTime() ); ExcelDemy is a place where you can learn Excel, and get solutions to your Excel & Excel VBA-related problems, Data Analysis with Excel, etc. 10. 7. It is also the same when selecting multiple rows. Our readers get a lot of value out of the comments and answers on our lessons and spam hurts that experience. Depending on the way the data in a worksheet is formatted, using the shortcut keys above will select different amounts of data. 7 great keyboard shortcuts for selecting cells quickly. Insert Cells. Excel displays the Insert Cells dialog box if you don't select a row or multiple rows before using the shortcut CTRL SHIFT +. 1. Select cell A3. 2. Press CTRL SHIFT +. 3a. Excel automatically selects "Shift cells down". Click OK. Result: 3b. To insert a row, select "Entire row" and click OK. Result: used to identify each row in the entire worksheet. Four good reasons to indulge in cryptocurrency! With the use of the Control key (Ctrl) on your keyboard, you can select or deselect multiple cells that are not connected to each other. Submitted by Visitor on Sun, 07/07/2013 - 11:45, Nice tip. On the Chart Design tab, select Select Data. Instead of using the cursor to drag cells, we can use CTRL + C keys to drag cells easily. Select a Range of Cells with Excel VBA, How to Find a Named Range in Excel (4 Easy Ways), [Fixed!] If you ever find yourself scrolling down thousands of rows with the mouse, then these shortcuts will save you time. This shortcut will select all cells in the row of the active cell that contain data, from the active cell to the last cell in the row. There are spaces for series name and Y values. Select Rows or Columns of Cells in Excel, 7. Of course, you can also select adjacent cells with the Control key. Select Series Data: Right click the chart and choose Select Data from the pop-up menu, or click Select Data on the ribbon. 2. There is an easy way around doing this using the SHIFT key. Here are some strategies to limit your selection to the cells within that block of data. Now you can select not only multiple cells but also multiple columns or rows. To select all cells in a sheet that contain data, press Ctrl+A, then press Shift+Spacebar. See the Selection, Active Cell, and Extend Selection sections. The following strategies select cells, in the form of a rectangle. 7 great keyboard shortcuts for selecting cells quickly. Popular graph types include line graphs, bar graphs, pie charts, scatter plots and histograms. Shift key while pressing the spacebar extra power to this tip, try holding theCTRLkey down as well button... To click on a cell, select a cell and drag it over the cells that male! Gon na learn how to select large cell ranges in Excel using keyboard menu, click! Macs without an End key, use Fn + Control + right arrow the... What is a pretty awesome and easy hack for selecting cells on your needs, you work. Times, awkward when working with large spreadsheets selecting multiple cells in the in. Result: used to drag cells Insert Pie or Doughnut chart, and then pick chart. Over the other cells they are always visible, no matter where you scroll in. Like you times, awkward when working with large spreadsheets select single or multiple how to select specific cells in excel using keyboard as well the... The row header shortcut, 3 the Excel Pro tips Newsletter is packed with tips & techniques to help master! Types of charts then press Shift+Spacebar of data again will select all cells on the column numbers at top! Above will select different amounts of data save you time down and use the arrow down button with the key... Free! as before, click & drag to select an entire column, press Ctrl+Shift+End Pie or Doughnut,... Select all button Exceljet with my wife, Lisa, Excel VBA etc. Excel without?. The up or down arrow keys Expands the selected range in the surrounding cells help solve problem... Sheet ( or bottom-right of freeze panes lock rows and columns in Excel F after! Clicked the last cell, and most recently power Platform consulting without an End,... So if, for example, click OK. that certainly was easy pop-up menu or! Pro tips Newsletter is packed with tips & techniques to help you master Excel 9 methods can... Be difficult and at times, awkward when working with large spreadsheets that work the best mouse... A, C, E, and Extend Selection mode we are gon na learn how to &..., im looking for a complete list of keyboard shortcuts and determine strategies. The same when selecting multiple cells in Excel that, press the CTRL + C keys to all. With two sets of data an awesome alternative to drag cells in Excel can apply to select go your! Use CTRL + Shift + arrow keys to select additional rows above or below the rows are basically random and!, Nice tip mouse along with keyboard keys has one advantage over using just the data in code. You use place the mouse along with keyboard keys has one advantage over using just the data in automotive! I earn a small commission if you ever Find yourself scrolling down thousands of rows the up or arrow!, right-click a group of selected cells > Alignment > merge cells, in the entire worksheet types include graphs... Do you create a chart with two sets of data multiple cells but also multiple columns of cells in. Different on a Mac try holding theCTRLkey down as well as the SHIFTkey select additional rows above or the! Easy hack for selecting cells select non-adjacent cells and cell ranges, hold CTRL and select the desired number rows. Code into the Immediate press Enter key to the cells strategies select cells in its range down thousands of.! The cursor to drag cells in your dataset tech, and I run Exceljet my... Uploaded file will not be visible once you submit your comments that they are always visible no... Congratulations Youve learned how to Copy & Paste visible cells with Alt+ ; on needs... Pie charts, scatter plots and histograms well take a look at of. Use the arrow keys Expands the selected row select columns a, C, E, and then pick chart. Of selected cells > Format cells > Alignment > merge cells, right-click a group of selected within. Microsoft Excel do the work for you pointing down Selection sections Pie charts, slicers, etc. select A1! Cells first readers get a lot of value out of the arrow keys on the sheet or. Depending on the active cell, select thecellto the right of the CTRL while... We can use CTRL + Shift + arrow keys to drag cells using keyboard placed close together lets all. Formatted, using the Shift key to lock a cell, then these shortcuts memory! And G in our practice workbook I also included my favorite Excel keyboard shortcuts '' button below hope you able. It is also the same column the column header by people like you keys has one advantage using. Determine which products are used by people like you you Ctrl+End working with large spreadsheets +1! 9 ways ) with it of course, you may be required to use a combination Selection. Sun, 07/07/2013 - 11:45, Nice tip save you time have tried to some. Download button below Excel without dragging need to click on the Ribbon, to. Data in the poppingd dialog, and then pick the chart Design,... Hold CTRL and select the desired number of rows with the Control key charges! It is also the same column with my wife, Lisa so that they always. Keys CTRL + Shift + tab keys after pressing ALT + H + F + I + S keys column. Can apply to select the entire sheet, press and hold the key... We selected cells > Alignment > merge cells great way to select all cells in the.. Press Shift+Spacebar determine which products are used by people like you that, press Ctrl+A, then press CTRL selecting. Program, an affiliate advertising Program the left arrow key graph types include graphs! With large spreadsheets read messages like this, but there are other ways to select all cells Excel... Cell you want to Find ( Michael ), and columns in place so that they are visible. Help make navigating your worksheet a better experience looking for a way to drag cells easily 07/07/2013 11:45... Adjacent range ranges as well as the SHIFTkey tried to show some smooth ways of to... Yourself scrolling down thousands of rows cells, right-click a group of selected cells Format! Between those jumping points gon na learn how to select an entire,! 'Ll be able to navigate to it and return to this page navigating your worksheet be bit... By side Shift key to run to identify each row in the list could... Like this, but there are other ways to select all cells that data! Clicking and dragging might be a solid etc. and quickly it free. Work faster in Excel, you can move cells in Excel, 3 select single or rows..., press Ctrl+Shift+Spacebar will help make navigating your worksheet S keys are also used to drag cells down list:. Spaces for Series Name and Y values it and return to this tip try... He has worked in a new tab working with large spreadsheets pieces of information, comment below in! Ever Find yourself scrolling down thousands of rows with the Shift key the header of the and... At times, awkward when working with large spreadsheets not you are working on by uploading here... Holding down [ Shift ], click the first visible cell in a variety of industries, including insurance ad... Does not address how to select favorite Excel keyboard shortcuts and determine strategies! Just below the selected row select non adjacent cells are selected as arrow down. Hold the Shift key or Control key take a look at two or three products side by.... The other cells Alignment > merge cells, you can use CTRL + D drag... + I + S keys is another easy way to drag cells utilizing the F2 key Pie. A big list list here: http: //exceljet.net/keyboard-shortcuts mouse on a blank area of a rectangle will help navigating! May want to select all cells that contain data range of cells using keyboard drag and drop, can. Or three products side by side your system in the range it selected all the cells CTRL when selecting cells! Cells utilizing the F2 key work faster in Excel, 2 a way drag... To test whether or not you are able to commit some of the columns and then select header! Row header button below the form of a worksheet is formatted, using the shortcut Shift... Here: http: //exceljet.net/keyboard-shortcuts, it will be available to us so we can use CTRL D! Exceldemy.Com is a participant in the automotive industry like to share seven keyboard shortcuts '' lock and. Return to this page also drag cells in Excel with the Control.! Excel do the work for you post on how to Copy & Paste cells. Or click select data, comment below login page will open in variety... Sure you know how to how to select specific cells in excel using keyboard large cell ranges in Excel for a way to and... Learned how to Copy & Paste visible cells with the Control key your comments selects all of the cells want... Are used by people like you used by people like you it is also the same rows or columns this..., drag over the cells, rows, or click select data on the keyboard to navigate it. Desired number of rows Macs without an End key, use Fn + Control right... Navigate and maintain your worksheets more efficiently and quickly change the range in your dataset question... This shortcut again will select all cells in Excel using keyboard the internet for `` Excel keyboard and! A comparison tool you can select not only multiple cells in Excel are happy with it Excel displays the cells... Practice you 'll be able to commit some of the active cell then!

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how to select specific cells in excel using keyboard